A Homeowner’s Association is a community that has been established to promote harmony, help protect property values, and provide various services to the owners within the community. By purchasing a home within the Woodwyn Hills Subdivision, you have become a member of the Woodwyn Hills HOA.
What is the assessment for the association?
The annual assessment is $132.00. Payments are due on January 1st of each year. There is a 30 day grace period, but your payments will be considered late if received after the 31st of January. Beginning in February a $20.00 late fee as well as a $5.00 administration fee will be added to any account not paid by January 31st. The late and admin fee will be added each month until the account is paid in full. You would receive a 30 day late notice around February 1st with the late charges added in, should you choose not to pay on time.
If the owner does not contact the management company to make arrangement to pay, then the association will send out 30, 60 and 90 day late notices with the late fees added into the total amount owed. If we receive no response from after our final 10 day demand letter, the account goes to legal at which time a Lien is filed on the property. If no effort is made by the owner to clear the lien, a warrant is served and we go to court to get a monetary judgment. At that time the owner’s wages can be garnished and a bank levy can be issued. All legal fees spent by the Association are added back to the owner’s account.
Who should the check be payable to and where should it be mailed?
Payments should be made out to the Woodwyn Hills HOA and mailed to:
Woodwyn Hills HOA
c/o Associa Tennessee
P.O. Box 62884
What services and items are covered by the annual assessment to the association?
The Master Association provides the following services and items to the community:
Liability, fire and hazard insurance on the common areas, as well as D&O insurance.
Maintenance and landscaping of the common areas.
Maintenance of the drainage culverts and pipes in the common areas.
Architectural Review Administration
The common areas are not being maintained. What do I do?
First, please check and make sure the common area you are referring to is part of the Woodwyn Hills Neighborhood by looking at the tax records under our docs section on the website. If the common area is listed, contact us (all our contact information is also on this website). However, many of the common areas our neighborhood backs up to are part of the Braxton Park Neighborhood. You may have to contact Halo Realty (their management company) to let them know of the problem.
What organization handles common area landscape maintenance?
The association contracts with commercial services to maintain its common areas. Please contact Morris Property Management for specific areas and questions.
Are there any amenities to the community?
There are not any amenities at this time.
What are the association's restrictions, standards, and guidelines?
Please refer to the association's master declaration, covenants and restricitions located in the document section of our website. We also have architectural review guidelines posted as well, that we encourage everyone to read.
Is approval required for exterior improvements (changes/additions) to the home or landscaping?
All exterior improvements and/or changes require prior approval from the association. An "Architectural Review Committee Form" must be completed and returned to Associa Property management for consideration by the Architectural Review Committee (you can find the form in the docs section of this website). This includes, but is not limited to: Fences, pools, deck additions, exterior facades, structures, driveway, and more. If a building permit is required by the city, then a copy of the building permit must be submitted with the request. Submit your application as early as possible. Please be sure to view the Covenants and Restrictions for assistance with getting approval for your improvement.
What does the HOA do about covenant violations?
After reviewing our covenants and bylaws, as well as speaking with the attorney on staff at Associa, the board adopted a Notice and Fine Schedule. It is as follows:
First Notice of Violation: Courtesy Notice
Notice ot homeowner reminding them of Covenants and Restrictions that pertain to the alleged violation. Homeowner is required to correct violation within ten (10) days from date of letter.
Second Notice of Violation: Non-Compliance
Second notice to homeowner giving nature of alleged violation and notice of fine for non-compliance if violation is not corrected within ten (10) days.
Third Notice: Fine Stage
Violation is not corrected - $25.00 Fine will be added to Homeowner's assessment account per violation per month.
Fourth Notice: Fine Stage
Violation is still not corrected - $50 Fine per inspection until corrected.